Administration Manager
Melbourne, Victoria - Australia

We are as invested in your career as you are.

As you navigate through these uncertain times, know that Pinkerton has been a stable, thriving corporation for over 170 years. As recognized leaders around the globe in the corporate risk management industry, you can rest assured that joining us now means moving to a future-looking company. We are here today, will be here tomorrow, and are a thriving community of over 2,000 risk management professionals.

This is just one of the several exciting career opportunities that are currently available.

Job Summary:

The Administration Manager is responsible will work closely with local team, employees, contractors, and client. local team, employees, contractors, and clients. The position reports to the country Managing Director.

Essential Functions:

  1. Represent Pinkerton's core values of integrity, vigilance, and excellence.
  2. Interfaces with and coordinates activities between various departments and outside parties.
  3. Effectively maintains appointment schedules. Plans, schedules, and handles logistics for meetings, conferences (both web-based and on-site), and travel.
  4. Performs administrative and support duties within office of a sensitive and confidential manner
  5. Performs tasks and duties of a similar nature and scope as required for assignment.
  6. Review and ensure all internal and external Pinkerton business contracts comply with the company's legal standards.
  7. Plan and provide direct support to embedded employees and interface with the Center of Excellence for their entire employee lifecycle.
  8. All other duties, as assigned.

Education, Experience, and Certifications:

At least three years of strong administrative and customer service experience. Pinkerton is an inclusive employer that seeks candidates with diverse backgrounds, experiences, and perspectives.

Competencies:

  • Proficient in managing information technology (IT) systems.
  • A high level of written and verbal communication skills
  • Ability to adapt in a fast paced, high demand and dynamic work environment.
  • A very detail-oriented, thorough and well-organised person.
  • Responsive and responsible attitude.
  • Adheres to deadlines and tracks progress of tasks
  • Must have strong attention to detail.
  • Computer skills; Microsoft Office.

Working Conditions:

With or without reasonable accommodation, requires the physical and mental capacity to effectively perform all essential functions;

  • Exposure to sensitive and confidential information.
  • Regular computer usage.
  • Occasional reaching and lifting of small objects and operating office equipment.
  • Ability to adjust focus between close and distance vision.
  • Travel, as required.
Pinkerton is an equal opportunity employer and provides equal opportunity to all applicants for all positions without regard to race/ethnicity, color, national origin, ancestry, sex/gender, gender identity/expression, sexual orientation, marital/prenatal status, pregnancy/childbirth or related conditions, religion, creed, age, disability, genetic information, veteran status or any protected status by local, state, federal or country-specific law.

Pinkerton is an equal opportunity employer to all applicants and positions without regard to race/ethnicity, color, national origin, ancestry, sex/gender, gender identity/expression, sexual orientation, marital/prenatal status, pregnancy/childbirth or related conditions, religion, creed, age, disability, genetic information, veteran status, or any protected status by local, state, federal or country-specific law.

*Current employees include Pinkerton and all Securitas divisions.