Administrative Assistant
Zoetermeer, Zuid-Holland - Netherlands

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This is just one of the several exciting career opportunities that are currently available.

Job Summary:

The administrative assistant is a supporting role. The administrative assistant works from our office in Zoetermeer (The Netherlands) and is part of the Business Line Investigations, Security and part of Pinkerton Benelux. The Administrative Assistants provides secretarial and administrative support to the Business Lines. The Administrate Assistant works directly below the Executive Accountant. Where necessary, the Administrative Assistant works together with the Executive Accountant from the Finance Department.

Essential Functions:

  1. Represent Pinkerton's core values of integrity, vigilance, and excellence.
  2. Accounting Administrative Support;
    • Prepares invoices based on provided data and submits these registered project purchase invoices, helps prepares the monthly closing, Maintains the partner portfolio, processes changes, and maintains and updates all templates.
  3. Secretarial support, such as word document proofing, updating appointments calendar and diaries;
    • Acts as (telephone) pivot between clients, employees, and coordinator, forwards phone calls based on fixed agreements, makes call-back appointments where necessary, checks and answers email messages.
  4. Archives files and collects documents. Completes files where necessary.
  5. Prepares meetings and potentially arranges invitations and meeting documents.
  6. Prepares minutes of discussions at the meetings.
  7. Independently conducts simple correspondence, in part based on the existing standard
  8. Monitors deadlines and sends reminders where necessary.
  9. Performs representative work.
  10. Maintains contact with clients.
  11. Office management.
  12. All other duties, as assigned.

Education, Experience, and Certifications:

Certificate of Higher Secondary Education or equivalent with three years of administration experience or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company.

Competencies:

  • Flexibility and creativity to adequately address arising situations.
  • Experience with project-driven companies.
  • Accurate in relation to the processing of data.
  • Computer skills: D365, Microsoft Office.
  • Focus on results.
  • Cooperation in relation to the coordination with colleagues and third parties.
  • Sensitivity towards colleagues and clients.
  • Integrity in relation to the confidentiality of the provided data.
  • Sound written skills in both Dutch and English.
  • Focused on personal development and the development of the organisation (eager to learn)
  • Able to lead, coordinate, and manage multiple initiatives with competing priorities and deadlines.
  • Excellent written, verbal, and presentation skills.
  • Able to interact effectively at all levels and across diverse cultures.
  • Exercise appropriate judgement and decision-making ability.
  • Able to build consensus and drive action.
  • Able to carry out responsibilities with little or no supervision.

Working Conditions:

With or without reasonable accommodation, requires the physical and mental capacity to effectively perform all essential functions;

  • Exposure to sensitive and confidential information.
  • Regular computer usage.
  • Must be able to see, hear, speak, and write clearly in order to communicate with employees and/or customers.
  • Occasional reaching and lifting of small objects and operating office equipment.
  • Ability to adjust focus between close and distance vision.
  • Travel, as required.
  • Working from the office located in Zoetermeer, The Netherlands.

Pinkerton is an equal opportunity employer and provides equal opportunity to all applicants for all positions without regard to race/ethnicity, color, national origin, ancestry, sex/gender, gender identity/expression, sexual orientation, marital/prenatal status, pregnancy/childbirth or related conditions, religion, creed, age, disability, genetic information, veteran status or any protected status by local, state, federal or country-specific law. Pinkerton also adheres to all local, state, federal, and country hiring requirements.

*Current employees include Pinkerton and all Securitas divisions.